CloudEx Inc. ("we", "us", or "our") operates the "Voice Recorder Pro" app for iOS (the "Service"). This Privacy Policy explains what information we collect, how we use it, and the choices available to you. By using the Service, you are deemed to have agreed to the practices described in this Policy.
1. Our Core Principle
Voice Recorder Pro is an app that records audio through your device's microphone. Recording, playback, and editing are performed entirely on your device. Your recordings are yours: they are saved to the app's storage on your device, and we never listen to, collect, upload, or transmit the contents of your recordings to our servers. Specifically, we do not have access to any of the following:
- The audio you record or its contents
- The file names or folders in which you save your recordings
- Anything captured by your microphone
The only times any of your content leaves your device are actions you take yourself: sharing or exporting a recording, enabling the optional Dropbox backup (Section 5), or using the optional AI features with your own Google Gemini API key (Section 6).
2. Microphone and Your Recordings
Voice Recorder Pro accesses the microphone only while you are actively recording. The microphone is never used in the background without a recording in progress.
- Audio is captured only after you tap record, and stops when you stop or pause.
- Recordings are stored locally in the app's storage on your device. They remain under your control.
- We do not send your recordings to our servers. A recording leaves your device only when you choose to share or export it, when you enable the optional Dropbox backup described in Section 5 (in which case it is uploaded to your own Dropbox account), or when you run the optional AI features described in Section 6 (in which case audio is sent to Google's Gemini API using your own API key).
3. Information We Collect
3.1 Information Collected Automatically
The iOS version of Voice Recorder Pro contains no analytics, advertising, or crash-reporting SDKs. We do not automatically collect usage data, device identifiers, or diagnostics from the app.
- Purchase / license information: We use transaction information issued by Apple's App Store to verify your one-time "Premium" purchase. Payment is processed entirely by Apple; we never receive any payment information such as credit card numbers.
- Apple diagnostics (optional, via Apple): If you have opted in to share analytics and crash data with app developers in your iOS settings, Apple may provide us with anonymized crash reports. This is controlled by you in iOS Settings and governed by Apple's privacy policy; the app itself sends nothing.
3.2 Information Stored Only on Your Device
- Your recordings: The audio files you create are stored on your device and, unless you choose otherwise, never leave it.
- Transcripts and AI results: Transcripts, summaries, meeting minutes, and other AI results are stored only on your device.
- App settings: Recording format and quality, theme, app-lock preference, and similar settings are stored only on your device. They are erased when you delete the app.
- Dropbox link (if used): If you connect Dropbox, the access credential returned by Dropbox is stored only on your device so the app can upload on your behalf. It is never sent to us.
- Gemini API key (if used): If you set up the optional AI features, the Google Gemini API key you enter is stored only in your device's Keychain. It is never sent to, collected by, or shared with us.
- App Lock (Face ID / Touch ID): If you enable App Lock, biometric matching is performed entirely by iOS on your device. The app never accesses, stores, or transmits your biometric data; it only receives the result (success or failure) from the system.
3.3 Information We Explicitly Do Not Collect
- The contents of your recordings or anything captured by your microphone
- Your biometric (Face ID / Touch ID) data
- A history of the websites you visit or the contents of your communications
- Location information such as GPS coordinates
- Phone number, contacts, calendar entries, photos, or camera (the optional calendar-based naming described in Section 3.4 reads an event title on your device only; nothing is sent to us)
3.4 Permissions the App Requests and Their Purposes
Voice Recorder Pro requests only the following iOS permissions, and uses them only for the stated purposes:
- Microphone — The core function of the app. Used only while you are recording, to capture audio. Nothing is captured when you are not recording.
- Face ID / Touch ID — Requested only if you enable App Lock, to unlock the app. Biometric processing happens entirely within iOS; the app never sees your biometric data.
- Calendars — Requested only if you enable the option that names recordings after the calendar event in progress. The app reads the current event's title on your device solely to suggest a recording title; your calendar data is never collected by us or transmitted anywhere.
- Background audio — Used to keep an in-progress recording running reliably while the app is in the background or the screen is off. It does not start recording on its own.
- Network access — Used only for the optional Dropbox backup and the optional AI features (Section 6). Recording itself works completely offline.
4. How We Use Information
The limited information we collect is used only for the following purposes:
- Operating and maintaining the Service
- Verifying your Premium purchase
- Diagnosing and fixing crashes (only from diagnostics you chose to share via Apple)
- Responding to support inquiries
- Complying with applicable laws
5. Optional Cloud Backup (Dropbox)
Voice Recorder Pro offers an optional feature that automatically uploads your recordings to your own Dropbox account. This feature is off until you explicitly connect Dropbox.
- Authentication uses Dropbox's official secure sign-in (OAuth). The app receives an access credential that is stored only on your device.
- Your recordings are transferred directly between your device and Dropbox. They do not pass through, and are not stored on, our servers.
- You can disconnect Dropbox at any time from within the app, which removes the stored credential from your device. Files already uploaded to your Dropbox remain under your control in your Dropbox account.
6. Optional AI Features (Google Gemini)
Voice Recorder Pro offers optional AI features: transcription with speaker labels, automatic title suggestions, summaries, meeting minutes, action-item extraction, and translation. These features are off by default and work only after you enter your own Google Gemini API key in the app's settings.
- Your consent: Before the AI features can be enabled, the app shows a consent screen summarizing the data handling described in this section. If you do not agree, the AI features simply remain off and nothing is sent.
- What is sent: When you run an AI feature, the audio of the selected recording (for transcription) or its transcript text (for titles, summaries, minutes, action items, and translation) is sent over an encrypted connection directly from your device to Google's Gemini API, using your own API key.
- We receive nothing: This data is exchanged between your device and Google. It does not pass through, and is never stored on, our servers, and we cannot access it.
- Processing by Google: Google processes the audio and text you submit in accordance with its own terms and privacy policy (including the Gemini API Terms of Service). Depending on the plan associated with your API key (for example, the free tier), Google may use the submitted content to improve its services. Please review Google's terms before enabling these features.
- Your API key: The key is stored only in your device's Keychain (see Section 3.2) and is never transmitted to us.
- Your control: Nothing is sent to Google unless you turn on an AI feature or run it on a recording yourself. You can stop all AI processing at any time by turning the features off or deleting your API key in the app's settings.
- Results: Transcripts, summaries, and other AI results are stored only on your device.
7. Third-Party Services
Voice Recorder Pro uses the following third-party services. Each service has its own privacy policy.
- Apple App Store / StoreKit (Apple Inc.) — payments for the one-time Premium purchase are completed entirely by Apple; we receive only the purchase status
- Google Gemini API (Google LLC) — only if you enable the AI features with your own API key; the audio and text you submit are processed by Google under its own terms
- Dropbox (Dropbox, Inc.) — only if you enable cloud backup; files are stored in your own Dropbox account
Voice Recorder Pro does not display ads, does not include third-party analytics or tracking SDKs, and does not share your data with advertising networks.
8. Data Retention
- Purchase records: managed and retained by Apple under its own policies. The app stores only an unlock flag on your device.
- Audio and text sent to the Gemini API (only if you use the AI features): handled and retained by Google under its own terms; we never receive or store it. The AI results are stored only on your device.
- Your recordings and settings stored on your device: kept until you delete them or delete the app. Files in your Dropbox are governed by your Dropbox account.
9. International Data Transfers
We are based in Japan. The third-party services above (Apple, Dropbox, and — if you enable the AI features — Google) may process the minimal information described in this Policy on infrastructure located in various countries, under each provider's safeguards. We ourselves receive personal information only when you contact us for support.
10. Your Rights
Depending on where you reside (e.g., the EEA, UK, California, Japan), you may have the right to request access to, correction of, or deletion of the limited information we hold. You can:
- Delete the app to erase your recordings and settings stored on your device (consider exporting or backing up recordings you want to keep first)
- Disconnect Dropbox in the app to remove the stored credential from your device
- Turn off the AI features or delete your Gemini API key in the app's settings to stop any further processing by Google
- Manage sharing of diagnostics with developers in iOS Settings (Privacy & Security → Analytics & Improvements)
- Contact us at the address below to make a request regarding the information we hold
11. Children's Privacy
Voice Recorder Pro is not directed to children under the age of 13 (or the minimum age applicable in your region). If we inadvertently collect information from such a child, we will delete it promptly upon being contacted.
12. Changes to This Policy
This Privacy Policy may be updated from time to time. The latest version is always published at this URL together with its effective date. We will also notify you within the app of significant changes as appropriate.
13. Contact
For questions about privacy, data requests, or to report concerns, please email us at .
CloudEx Inc. (Japan)
Effective Date: July 7, 2026